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ABBYY FlexiCapture for Invoices provides the following features.

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Recognition and data extraction

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FlexiLayout tuned for invoices

FlexiCapture for Invoices includes a ready-to-use FlexiLayout tuned for immediate invoice processing. It has a predefined set of data fields for recognition, which you can extend with additional fields. This FlexiLayout can recognize all the necessary data fields on the vast majority of documents without any additional adjustments or built-in training.

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Country-specific settings

FlexiCapture for Invoices features a predefined set of processing rules and other country-specific settings, applied once the program identifies the country of the invoiced business unit. Automatic validation rules ensure the data complies with country-specific regulations and practices. These ready-to-use settings are available for the specially supported countries: Australia, Austria, Belgium, Canada, Czech Republic, France, Germany, Great Britain, Hungary, Ireland, Italy, Netherlands, New Zealand, Poland, Spain, Switzerland, and the United States. You can add a profile for any other country during setup.

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Validation rules

Predefined validation rules ensure the data is consistent and help detect incorrect or incomplete invoices and problem fields. Errors detected during automatic validation affect the document status, which distinguishes fully correct documents from exceptional ones that need special handling. At the verification stage, errors detected by validation rules come with brief comments explaining each error.

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Document status detection

Each invoice gets one of three statuses, assigned automatically based on the validation-rule check. Document status detection makes it easy to differentiate invoices and enables touchless processing of fully correct documents. Invoices without errors get the Valid status; invoices with minor errors that need attention get the Exception status; and invoices that do not comply with legal requirements or are missing data get the Rejected status. A document’s status changes to Valid automatically once the errors are corrected. The verifier can confirm the assigned status or force a status change, giving reasons in a comments field. For invoices with the Rejected status, you can specify a special export destination.

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Advanced database look-up

During recognition, the software matches invoice data against your actual Vendor and Business Unit databases. Field values are populated automatically from these databases when the right records are confidently detected. If no record or multiple records are found, the verifier can choose the correct one manually.

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Purchase order matching

If a connection to a database of orders or contracts is set up, invoice data can be matched against the actual purchase orders at the verification stage. The verifier can then open a matching order from the database, compare its data with the invoice, and confirm the captured data.

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On-the-go training

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Operator-driven training

To improve detection of data fields, FlexiCapture for Invoices features on-the-go training, which remembers corrections made by the user at the verification stage and automatically amends the FlexiLayout with new alternatives.

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Administrator-driven training

Data recognition can be further improved by reviewing the results of operator-driven training. An administrator can review, roll back, or adjust these results, view and modify the set of documents used for training, and enable or disable the alternatives created by operator-driven training.

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Verification UI

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Purpose-built verification form

The verification interface of FlexiCapture for Invoices is designed specifically for invoices. Data fields on the verification form are grouped and arranged in the way most practical for invoices. Key fields are supplemented with a snapshot of the original image. Required fields are highlighted, and warning and error messages appear with comments to enable fast, accurate corrections. You can customize the verification form and the order in which fields are verified to suit your needs or established practice.

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Setup

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Country pane

Settings such as language, currency, date formats, number formats, validation rules, and tax rates are country-dependent. FlexiCapture for Invoices provides default settings for the specially supported countries, which you can modify if necessary. You can also add a profile and specify the correct settings for any other country that has no default settings.