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The Settings → Email notifications page contains a list of all available email notifications. An Administrator can set up notifications for the following events:
  • New user registration — A new user is added to the system.
  • Password reset — An Administrator resets the password of a user (the email contains a temporary password that can be used to log in to the system).
  • New tenant creation — A new tenant is created.
  • Tenant renaming — A tenant name is changed.
  • New permission request — A user sends a permission request.
  • The license is running out of pages — A license is about to run out of pages (the percentage of remaining pages is shown).
  • The license will expire soon — A license will expire after the specified period.
    Note: If you replace a license that is about to expire with another license that will also expire soon, no more notifications are sent.
  • Other notifications → Errors and warnings — Notifications about errors and warnings in projects.
By default, all email notifications are disabled. Before you configure email notifications, specify the client’s web server address in the Server address field, in the format https://<ApplicationServer>/FlexiCapture12. An Administrator can view and edit templates for all types of email notifications. When editing the text, you can use parameters whose values the system populates automatically. The following system tags are available in system messages:
  • {url} — The address of a server where FlexiCapture is installed (specified by an Administrator in the Server address field).
  • {name} — The name of a user.
  • {login} — The login of a user.
  • {password} — The password of a user.
  • {tenantname} — The name of a tenant.
  • {oldtenantname} — The old name of a tenant.
  • {tenantname} — The new name of a tenant.
  • {username} — The name of the user who sent the request.
  • {usertext} — The text of a request.
  • {ndays} — The number of days before a license expires.
  • {npages} — The percentage of remaining pages.
The Reset to default option lets you use the default text.
When editing the New permission request, The license is running out of pages, The license will expire soon, and Errors and warnings system notifications:
  • You can add system users and user groups to a list of subscribers (the Send To field lets you find a user and add them to the list).
  • You can use the Send emails option to enable and disable notifications. If a notification is disabled, the Notifications disabled icon appears next to it in the list.

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Email notification about errors and warnings

Settings of this notification type let an Administrator:
  • Configure error and warning email notifications for one or several projects (the Projects field).
  • Add users or groups of users to the recipient list (the Send To field).
  • Configure how often this notification is sent to subscribers (the Frequency of notifications field).
  • Determine the number of errors shown in the email body (the Include N error messages in the email body field).
This type of notification can be created an unlimited number of times, with different projects, users, and notification frequency. Notifications of this type can be deleted and renamed. The subject and the text of notifications can be edited. When modifying the text, an Administrator can use parameters whose values the system populates automatically. The following system tags are available in error and warning messages:
  • {nminutes} — The time it takes to update a notification.
  • {errorsdescription} — The description of errors in an email body.
  • {url} — The address of a server where FlexiCapture is installed (specified by an Administrator in the Server address field).
The Reset to default option lets you use the default text.