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The FlexiCapture administrator creates and deletes user accounts. The procedure for creating a new user depends on the authentication type used for that user. For more information, see Authentication methods.

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Logins and authentication types

Standard IIS authentication requires ABBYY FlexiCapture to store the user’s Windows login. FlexiCapture authentication (included in the server components setup) additionally requires the program to store the user’s password, as a hash in the ABBYY FlexiCapture database. An account authenticated by FlexiCapture can have any login, including the same login as the user’s Windows account. If the logins match, the user needs a different password for each authentication type:
  • For standard IIS authentication, use the Windows password.
  • For FlexiCapture authentication, use the ABBYY FlexiCapture password.
Regardless of the authentication type, ABBYY FlexiCapture identifies users only by their logins. If ABBYY FlexiCapture knows only a user’s login, the user can be authenticated only with standard IIS authentication. If it knows both the login and the password, the user can be authenticated with FlexiCapture authentication.

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Enable FlexiCapture authentication for a user

Reset the user’s password so they receive a temporary one.
1

Open the Users page

In the Administration and Monitoring Console, click Settings → Users.
2

Open the user's page

In the Login column, click the user’s login.
3

Reset the password

On the page that opens, click the Reset password button.
The user receives an email notification containing the temporary password.

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Add users manually

1

Add a user

Open the Administration and Monitoring Console, go to the Settings → Users page, and click the New user button.
2

Specify the account details and save

On the page that opens, specify the login, full name, and email address. Grant the required roles and permissions, and then click Save.
A user added this way can be authenticated with standard IIS authentication if their login matches their Windows login. In that case, the Windows password is used for authentication. If the user is not in the domain where the Application Server is located, pass-through authentication can be used. For more information, see User roles and permissions and Use the Active Directory to manage users.

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User self-registration (using the web interface)

Use this method for operators who reach the system remotely from a browser and sit outside the Application Server’s domain. For such operators to be authenticated by the Application Server, use FlexiCapture authentication. New users self-register by clicking the Registration link on the https://<ApplicationServer>/FlexiCapture12/Login page. Replace <ApplicationServer> with the computer running the Application Server.
IIS has anonymous authentication enabled for the https://<ApplicationServer>/FlexiCapture12/Login web application, so any user can reach the registration page.
Screenshot of the ABBYY FlexiCapture self-registration page, where a new user fills in the registration form and clicks Sign up.
After the user completes the registration form and clicks the Sign up button, they are asked to specify the web stations they need access to. The user is then added to the system and redirected to their personal page.
Screenshot of a user's personal page in ABBYY FlexiCapture, shown after they complete self-registration.

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Process a request for roles and access permissions

The administrator handles these requests on the Settings → Requests page of the Administration and Monitoring Console.
Screenshot of the Settings → Requests page in the Administration and Monitoring Console, where an administrator processes user requests for roles and access permissions.
1

Open the user's page

Click Settings → Users and then click the user’s login in the Login column.
2

Assign roles and permissions

On the page that opens, select the necessary roles and access permissions.
3

Complete the request

Click Settings → Requests and then click the Complete button.
The user can confirm that their request has been processed by clicking the Processed link on their personal page. After the user’s roles and access rights are granted, their personal page lists the available stations. To update the page, the user clicks the Refresh button.

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User self-registration (without using the web interface)

This method of adding new users is suitable when only standard IIS authentication is used. It eliminates the need for the administrator to enter user logins manually. Instead, the administrator only assigns roles and grants access rights to logins that already exist.
1

The user attempts to open a project

The user logs in to a station with their Windows login and tries to open a project. The message Access denied. Contact your administrator. appears.
2

The login appears in the console

The login appears on the Settings → Users page of the Administration and Monitoring Console. The administrator does not have to type it.
3

The administrator grants access

The administrator grants the requested roles and access rights to the user.

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Delete users

Delete users on the Settings → Users page, and user groups on the Settings → Groups page. Select them in the list and click the Delete button. Information about each user is recorded automatically in the database archive, so deleting a user does not affect the statistics in reports.