Customs Clearance
Delivery Note
Customs Clearance
Delivery Note
A delivery note is a transport document that accompanies transported goods. This document contains information about the transported goods, as well as about the vendor and the buyer. Information specified in delivery notes may be required for electronic transportation records and other customs-related transport documents such as bills of lading.
Extracted Fields
| Field Name | Description |
|---|---|
| Document Information | Information about the delivery note. |
| Number | The delivery note number. |
| Date | The date of the delivery note. |
| Buyer | Information about the buyer. |
| Buyer ID | The unique identifier of the buyer in an external system. |
| Name | The name of the buyer. |
| Address | The address of the buyer. |
| Tax ID | The international tax ID of the buyer. |
| IBAN | The international bank account number of the buyer. |
| Vendor | Information about the vendor. |
| Vendor ID | The unique identifier of the vendor in an external system. |
| Name | The name of the vendor. |
| Address | The address of the vendor. |
| Tax ID | The international tax ID of the vendor. |
| National Tax ID | The national tax ID of the vendor. |
| IBAN | The international bank account number of the vendor. |
| Bank Code | The bank code of the vendor. |
| Bank Account | The bank account number of the vendor. |
| Ship to | Information about the delivery address. |
| Name | The name at the delivery address. |
| Address | The delivery address. |
| Bill to | Information about the billing address. |
| Name | The name at the billing address. |
| Address | The address where the invoice should be sent. |
| Delivery Date | The date on which the goods are expected to be delivered. |
| Due Date | The date on which the goods are expected to arrive at the delivery address. |
| Shipping Date | The date on which the goods are shipped. |
| Purchaser Name | The name of the buyer. |
| Purchase Order Number | The purchase order number (if one is specified in the document). |
| Purchase Order Date | The date when the purchase order was created. |
| Invoice Number | The invoice number (if one is specified in the document). |
| Delivery Terms | The delivery terms. |
| Amounts | Information about the monetary amounts. |
| Total | The total amount specified in the delivery note. |
| Currency | The currency of the total amount. |
| Taxes (repeating group) | Information about taxes. |
| Tax | The total tax amount. |
| Additional Costs | Information about additional charges. |
| Additional Cost | The total additional charges. |
| Total Net Weight | The total net weight of the goods. |
| Total Gross Weight | The total gross weight of the goods. |
| Weight Unit of Measurement | The unit of measurement for the weight of the goods (kilograms, pounds, etc.). |
| Line Items (repeating group) | Information about individual line items. |
| Item Number | The item number. |
| Order Number | The order number. |
| Article Number | The article number. |
| Description | A description of the line item. |
| Quantity Ordered | The number of units ordered. |
| Unit Price | The price of one item of goods. |
| Total Price | The price of the line item including tax. |
| Currency | The currency of the line item. |
| Delivery Date | The planned delivery date for the line item. |
| Quantity Delivered | The number of units delivered. |
| Unit of Measurement | The unit of measurement used for the goods. |
| Net Weight | The net weight of the line item. |
| Gross Weight | The gross weight of the line item. |
| Weight Unit of Measurement | The unit of measurement for the weight of the line item (kilograms, pounds, etc.). |
| Serial Number | A unique identifier assigned to each item of goods. All serial numbers can be extracted together as a single field. |
| Batch Number | A unique identifier assigned to a specific group or batch of items that are being transported or delivered together. |
| EAN Number | A unique identifier from the European Article Numbering (EAN) system. The EAN number typically refers to the barcode associated with the specific product being shipped or delivered. |
Validation Rules
| Rule | Description |
|---|---|
| Total gross weight: Fill from Line Items | If the Total Gross Weight field is empty, the rule will populate that field with the value specified for Total Gross Weight in Line Items. |
| Total net weight: Fill from Line Items | If the Total Net Weight field is empty, the rule will populate that field with the value specified for Total Net Weight in Line Items. |
| Separate currency from amount in money fields | Splits the amount and the currency in a field containing an amount of money, and copies the currency into the Currency field if it is empty. |
| Sum of Line Items amount should be equal to Total | Adds up the amounts in the line items, applies the additional charges, and checks that the result is equal to the Total amount of the delivery note. |
| Separate currency from amount in Line Items money field | Splits the amount and the currency in Line Items fields, and copies the currency into the Currency field if it is empty. |
| Check item amount | Multiplies the number of units in the line item by the price of one unit, applies the discount, and checks that the result is equal to the total price of the line item. |
| Copy Delivery Notes and Line Items currency | If the Currency field is empty, the rule will populate that field with the currency indicated in the Currency field in Line Items. Likewise, the rule will populate the Currency field in Line Items with the currency from the main Currency field. The rule can also populate the Currency field using the country of the buyer (if it has been detected). Only values matching one of the following currency codes will be copied: USD, EUR, CHF, CZK, GBP, PLN, RUB, HUF, CAD, AUD, NZD, JPY, CNY, DKK, NOK, SEK, BGN, HRK, MDL, RON, or RSD. If the currency is marked using the , CA, NZ$, or £ symbols, the value will still be copied, but it will be normalized to the standard value (i.e. USD, EUR, etc.). |
| Check currency value | Checks that the value of the Currency field corresponds to the currency format. If the field is empty or if the value does not correspond to the currency format, adds a list of suggested values. |
| Check line item currency value | Checks that the value of the Currency field in Line Items corresponds to the currency format. If the field is empty or if the value does not correspond to the currency format, adds a list of suggested values. |
| Delivery Note Number is required | Checks that the Delivery Note Number field is not empty. |
| Delivery Note Date is required | Checks that the Delivery Note Date field is not empty. |
| Total is required | Checks that the Total field is not empty. |
| Currency is required | Checks that the Currency field is not empty. |
| Vendor VATID is required | Checks that the Vendor VATID field is not empty. |
Supported Languages
| Countries | Languages |
|---|---|
| Global | English, German, French |
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