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ABBYY FlexiCapture can process unstructured documents that present information in a free style, for example contracts, letters, orders, and annexes. Documents with text or images separated by blank sheets or pages with barcodes are processed and exported to PDF searchable files or graphic files. Processing such documents normally involves converting them to electronic form and running a search based on key field values. You can capture key field values in several ways:
  • FlexiLayout – Where possible, search for key fields (such as a contract number) with a FlexiLayout created in ABBYY FlexiLayout Studio. For more information, see Create a Document Definition based on a flexible description.
  • NLP – Use NLP models to extract information from text.
  • Manual entry – If automatic search of key fields is impossible, the Operator enters their values manually.
To set up manual entry, create a Document Definition with one field (or several fields, if necessary), and enable the Don’t recognize (key from image field - will be entered manually) option in the recognition properties of the field. During verification, the Operator can then enter key field values manually. Configure export to enable data storage. You can export key field values to a file or database, and save document images in a convenient format such as a graphic file or a PDF searchable file. For more information, see Export settings.

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Assemble pages into documents

With unstructured documents, it can be difficult to determine which document a particular page belongs to. To automate assembly, separate documents with blank sheets or pages with barcodes. When adding images to a batch (by scanning, adding from file, or creating an import profile), enable the For images separated by option and select blank pages or pages with barcode from the drop-down list, depending on which pages are used as separators. Pages are then assembled into documents automatically. Each page is added to the current document until the next separator page. For more information, see Add page images.