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The Receipt Document Definition includes the following preconfigured fields.

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Receipt fields

FieldDescription
Expense typeThe type of expense, detected by a pretrained classifier. You can change the type at the verification stage, or specify a custom expense type by connecting a vendor data set. For the types the classifier recognizes, see Expense types.
Vendor nameThe name of the organization that issued the receipt.
DateThe date when the receipt was issued.
CountryThe country where the purchase was made. You can change the country at the verification stage.
CityThe city where the purchase was made.
CurrencyThe currency of the payment. You can change the currency at the verification stage.
TotalThe total amount of the receipt.
TaxThe total amount of tax levied on the purchase.
Taxes: TaxRate, TaxAmountTax details. No details are shown if the TaxRate and TaxAmount fields are empty. If multiple taxes are detected, they are displayed as multiple lines of a repeating group. The total amount of tax is recorded in the Tax field.

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Expense types

The expense-type classifier is trained on the following types of documents.
TypeExample documents
AirfareReceipts for booked flights.
CarParkingReceipts from parking meters.
CarRentalReceipts from car rental services.
GasolineStationReceipts from gas stations.
GeneralRetailReceipts from stores, supermarkets, etc.
HotelHotel invoices.
RestaurantRestaurant bills.
TaxiReceipts for taxi rides.
TollRoadToll receipts.
TransportReceipts for public transportation fares.

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Hotel fields

These fields appear on the data form only if Hotel is selected for Expense type.
FieldDescription
Check-in dateThe day when the customer checked in.
Check-out dateThe day when the customer checked out.

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Additional fields

These fields do not appear on the data form by default. To display a field, open the document editor, select Show on verification on the General tab, and then specify the field’s location on the data form.
FieldDescription
TimeThe time of the payment.
AddressThe vendor’s address.
PhoneThe vendor’s phone number.
SubtotalThe amount before tax.
VatIDThe taxpayer number of the vendor’s company.
TaxNameThe name of the tax.
TaxCodeThe code of the tax.
LineItems: ItemName, TotalValue, UnitsCount, PricePerUnit, SKUThe goods or services purchased.

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Add custom fields

You can also add your own custom fields to the Receipt Document Definition. Before the program can capture data from a custom field, you must train the program to capture this field or create a separate FlexiLayout for this field. For more information, see Custom fields.