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The Commercial Invoice Document Definition includes the following preconfigured fields.

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Invoice fields

FieldDescription
Consignee (BU) field group: Name, Address, Consignee ID, Postal Code, Street, City, State or Province, Country, Tax IDThe recipient of the goods.

You can use a database of business units. To do this, associate your database of business units with the data set named “BusinessUnits”.

When no database is used, only the Name, Address, and Tax ID fields are captured.
Vendor (Issuer) field group: Name, Address, Vendor ID, Postal Code, Street, City, State or Province, Country, IBAN, Bank Code, Bank Account, Tax ID, National Tax IDThe seller of the goods.

You can use a database of vendors. To do this, associate your database of vendors with the data set named “Variants”.

When no database is used, only the Name, Address, and Tax ID fields are captured.
ShipTo (group of fields): Name, AddressThe delivery address.
BillTo (group of fields): Name, AddressThe address to which to send an invoice.
Invoice NumberThe invoice number.
Invoice DateThe date the invoice was issued on.
Due DateThe due date of the invoice.
Country of OriginThe country of origin of the goods.
Country of ExportThe country of export of the goods.
Country of DestinationThe country of destination of the goods.
INCO Term (INCO Variants)International Commercial Terms rules. For the standardized values, see INCO Term values.
Mode of TransportationThe mode of transport (land, air, water).
Waybill NumberThe number of the waybill containing information about the shipping and delivery of the goods.
BoL NumberThe number of the bill of lading serving as proof of ownership of the goods.
Packing List NumberThe packing list number for the shipment of the goods.
WeightThe total weight of the goods.
Weight UoMThe weight unit of measurement (kilograms, pounds, etc.).
Total PackagesThe total number of packages in the shipment.
UoMThe unit used for counting, weighing, etc. the goods.
TotalThe total cost of all goods and services invoiced.
CurrencyThe currency for the specified amounts charged for goods or services.
VolumeThe total volume of the goods.
Volume UoMThe volume unit of measurement (liters, cubic meters, etc.).
Delivery DateThe date when the goods should be delivered.
HS CodeHarmonized System (HS) Codes classification.
Additional Costs field group: Type, Amount, CurrencyThe type, amount, and currency of specified additional costs.
Purchase Order repeating field group: Purchase Order Number, TotalThe specified purchase order number and the total amount charged.
LineItems repeating field groupA repeating group of line items. For its fields, see LineItems fields.

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INCO Term values

AcronymExpansion
EXWEX Works
FCAFree Carrier
FASFree Alongside Ship
FOBFree On Board
CFRCost And Freight (sometimes also specified as: CNF)
CIFCost Insurance Freight
DAPDelivered At Place (sometimes also specified as: DTU)
DPUDelivered at Place Unloaded
CPTCarriage Paid To
CIPCarriage Insurance Paid
DDPDelivered Duty Paid
DDUDelivered Duty Unpaid
DATDelivered at Terminal

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LineItems fields

The LineItems repeating field group contains the following fields.
FieldDescription
PositionThe invoice line item position.
Country of OriginThe country of origin for the invoice line item.
HS CodeHarmonized System (HS) Codes classification.
DescriptionA description of the goods.
QuantityThe quantity of the invoice line item.
UoMThe unit used for counting, weighing, etc. the goods.
Unit PriceThe price charged for a unit of line item goods.
Total (=Total price)The total price charged for all invoice line items (including additional charges and discounts).
NetWeightThe total net weight (the weight of the line items without packaging).
NetWeightUoMThe net weight unit of measurement.
CurrencyThe currency used in the line items.

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Field group internal names

BU (Business Unit) is the internal name of the company acting as the consignee for the goods. The Consignee field group is checked against columns in the BusinessUnits data set. Issuer is the internal name of the company acting as the vendor for the goods. The Vendor field group is checked against columns in the Variants data set.

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Enable additional fields

The Volume, Volume UoM, Delivery Date, HS Code, and Purchase Order fields are not enabled by default. To enable a field:
1

Select the field

Select the appropriate field from the Fields list.
2

Open field properties

In the context menu, select Properties….
3

Enable the field

In the dialog box that opens, navigate to the General tab and select the following options: Export field value, Show on verification.

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Add custom fields

You can also add your own custom fields to the Document Definition. Before the program can capture data from a custom field, you must train the program to capture this field or create a separate FlexiLayout for this field. For more information, see Custom fields.