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FCFORINVOICES can process invoices originating from a number of different countries and supports a wide range of languages. All supported countries are enabled by default in the Document Definition. However, you should select only the countries from which you expect to receive invoices. Ensuring that the right country is selected is important because:
  • Keywords specific to invoices from that country become available to the program.
  • Recognition quality will be significantly better because the right language will be used.
  • The program will know which number and currency formats to expect.
The country of the invoice is used to determine the currency, keywords, additional fields, and the formats of fields such as IBAN and VATID. The country of the invoice also determines the language set. Only enable languages that will be used during recognition. Extra languages interfere with processing and decrease performance. Thus, by selecting countries you determine which invoices the program can process.

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How to specify countries and languages

  1. Open the Project menu and click Document Definitions…
  2. Click the Edit… button in the dialog box that opens.
  3. Open the Document Definition menu and click Document Definition Properties…
  4. Select the Document Definition Settings tab in the dialog box that opens.
  5. Click the Edit… button to the right of the Countries and Languages group.
  6. Specify the desired settings in the Countries and Languages dialog box that opens.
Add or remove countries by selecting or clearing their check boxes.
The list of languages is generated automatically based on the list of countries (each country has its own set of languages which can be edited in the properties of the country). Remove any extra languages and add any missing ones:
  1. Select the appropriate country from the list.
  2. Click the Edit… button.
  3. Select the Languages tab in the dialog box that opens and edit the list of languages.
If tax rates have changed in a country, these changes must be reflected in that country’s settings. Follow the instructions below to edit a country’s tax rates.
  1. Select the country from the list.
  2. Click the Edit… button.
  3. Select the Tax Rates tab in the dialog box that opens.
  4. Select the tax rate you want to change from the list and click Edit… Click Add… to add a new tax.
  5. Specify the new rate, duration, and key words in the Tax Rate Settings dialog box.
Complete the steps below to change the format of a Bank Account, Bank code, IBAN, National VATID, VATID, Total or Total tax.
  1. Select the appropriate country from the list.
  2. Click the Edit… button.
  3. Select the Formats tab in the dialog box that opens and edit the formatting settings. For details, See Extended regular expressions.
If you need to change the formatting of a currency or add a new currency:
  1. Select the appropriate country from the list.
  2. Click the Edit… button.
  3. Select the Currency tab in the dialog box that opens and change currency formatting settings.
Keywords are words that are frequently found next to specific fields on invoices. The program uses them to locate these fields. Keywords on invoices originating from a specific country may depend on the invoice language, but keywords in a language used in several countries may be different for those countries.Keywords for fields are specified in the properties of countries and languages. Properly specified keywords help FCFORINVOICES locate fields and improve recognition accuracy.Follow the instructions below to view and edit the list of keywords.
  • Keywords for a specific country:
    1. Select the country from the list.
    2. Click the Edit… button.
    3. Select the Keywords tab in the dialog box that opens and edit the keywords.
  • Keywords for a specific language:
    Note: The language properties contain a list of elements that are used to find fields instead of a set of fields. For details, See Keywords used in a particular language.
    1. Select the language from the list.
    2. Click the Edit… button.
    3. Edit the keywords in the Language Keywords dialog box.
If you could not find a country in the list, you can create it and specify its properties (currency, tax rates, rules, etc.).
  1. Select a country from the list.
    All properties of the country you selected except for languages will be copied, so you should select a country whose properties are as close as possible to the desired ones.
  2. Click the Duplicate… button.
  3. In the dialog box that opens, select the name of the country you want to add and click OK.
  4. Edit the properties of the new country.