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In a FlexiCapture for Invoices project, an export profile can be set up for every document status. For more information about statuses, see The status of documents in ABBYY FlexiCapture for Invoices projects. You can, for example, export documents with the Rejected status to a separate folder. Each export profile can have its own export settings (such as export to data files or ODBC-compatible databases), export path, and list of fields from which data needs to be exported. Captured data must be exported after it has been verified. The project already has two export profiles that are provided as examples. One profile is for documents with the Valid status, the other is for documents with the Exception status. Both profiles export data in CSV format but use different paths: the first exports data to the Export (Valid) folder, the second to the Export (Exception) folder. For more information about export profiles, see Export settings.

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Set up export based on document statuses

Export setup in FlexiCapture for Invoices is largely similar to FlexiCapture. For more information, see Export settings.
1

Open the Document Definitions dialog box

Open the Project menu and click Document Definitions….
2

Edit the Document Definition

Click the Edit… button in the dialog box that opens.
3

Open Export Settings

Open the Document Definition menu and click Export Settings….
4

Add an export destination

In the dialog box that opens, click the Add… button to open the Export Destination Wizard.
5

Specify export settings

Specify the export settings.
6

Select the field condition

Select the Field condition option.
7

Open the export conditions

In the Export Conditions dialog box that opens, click the Select… button.
8

Select the Status field

Select the Status item from the list of fields by double-clicking it.
9

Set the condition type

Select Belongs to set from the drop-down list.
10

Choose the statuses

Specify the status (Valid, Exception, or Rejected) that an invoice must have to be exported.
11

Add the condition

Click the Add button.
12

Confirm the condition

Click OK. The selected status value is displayed in the Export Destination Wizard.
13

Finish the wizard

Follow the instructions in the wizard to set up the export profile.
The list of export profiles now contains a new profile that is applied to documents with the status you specified.

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Edit the list of exported fields

By default, data is exported from all fields. However, you can choose not to export data from specific fields, or create a separate list of fields from which data needs to be exported in each export profile. For more information, see Export settings.