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Images of scanned documents are put in batches. Typically a batch will contain images of documents scanned in one go. A batch may contain documents and separate pages. When you first launch the program, an empty batch with the default name is created. Batches and documents can be created automatically during scanning. To set up the application to separate images into batches and/or documents automatically and specify the naming rules to be used, make the necessary settings on the Batch Options tab of the Options dialog box. Automatic batch and document separation and naming rules can be specified for batch types in the Batch Type Wizard (when creating a batch type) or on the Batch Options tab of the Batch Type Properties dialog box (after a batch type has been created). To create a new document or a new batch, or to rearrange the images in a batch manually, follow the instructions below:

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To create a new empty batch

In the Batches window, do one of the following:
  • Click the New Batch button on the toolbar.
  • Press the right mouse button and select New Batch from the shortcut menu.
  • Press Ctrl+N.

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To change the name of a batch or document

  1. Select the batch (document) in the Batches window.
  2. Press the left mouse button or press F2.
  3. Enter a new name for the batch or document.

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To create a new document

In the Batches window or in the Image window, select the pages to be assembled into a document and do one of the following:
  • Click the Create Document button on the toolbar of the Batches window.
  • Press the right mouse button and select Create Document from the shortcut menu.
  • Press Ctrl+Shift+C.
Note: Creating nested documents is not supported in ABBYY Vantage Scanning Station. Selecting Create Document for pages already part of a document will create a new document on the same nesting level as that of the existing document.

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To specify a document type

There are several ways to specify a document type during batch assembly:
  • In the Batches window:
    1. Open the list of document types available for the current document. To do this, do one of the following:
      • Press F2.
      • Click the name of the document.
      • Right-click the document and select Change Document Type from the shortcut menu.
    2. Click the desired document type in the list.
Note: Be sure to select the option Show Document Types instead of Names in the View menu.
  • Open the Document Properties dialog box, click the Registration Parameters tab, and select the desired document type from the Type drop-down list.
  • In the Registration Parameters window, click the Document tab, and select the desired document type from the Document type drop-down list.

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To disassemble a document

In the Batches window or in the Image window, select the document to be disassembled. Next, do one of the following:
  • Click the Disassemble button on the toolbar of the Batches window.
  • Press the right mouse button and select Disassemble Document from the shortcut menu.
  • Press Ctrl+Alt+D.
The pages contained in this document will be moved to the active batch and the document itself will be deleted.

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To automatically separate a batch into documents after scanning

Sorting the images in a batch into documents by hand is time-consuming, so the Scanning Station includes an automatic document separation feature. If you have a setup where batches will be separated into documents in Vantage (this can occur when Skills are applied), do not enable this feature. To enable this feature, complete the following steps:
  1. From the Tools menu, select Options…. In the Options dialog box, click the Batch Options tab and select the desired document separation options.
  2. In the Batches window select the batch to be separated into documents.
  3. From the Edit menu, select Separate Documents.

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To move a page

In the Batches window or in the Image window point the mouse to the page you wish to move. Holding down the left mouse button, drag the page to the desired document or batch. Alternatively, you can use the Cut, Copy, and Paste commands from the Edit menu.

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To delete a batch, document, or page

In the Batches window or in the Image window select the items you wish to delete and then do one of the following:
  • Click the Delete button on the toolbar of the Batches window.
  • Press the right mouse button and select Delete from the shortcut menu.
  • Press Del.