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You can assign types to documents on a Scanning Station. This may be necessary when exporting documents to a file store while preserving their types, or if types should be assigned before sending documents to ABBYY FlexiCapture. For example, you may want to assign document types to check document sets immediately after scanning.

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Assign and check document types

1

Assemble images into documents

Assemble all the document images into documents based on their types. This can be done manually or automatically.
2

Assemble documents into document sets

Assemble the documents into document sets, and specify the type of each document and document set.
3

Check the batch before sending

Before a batch is sent to its destination, the program checks whether it contains the required number of documents of the specified types.
Document types can be created manually on the Scanning Station or imported from ABBYY FlexiCapture. If the documents will be processed in ABBYY FlexiCapture, we recommend importing the relevant document types from ABBYY FlexiCapture. This will ensure that each document type on the Scanning Station will have a matching Document Definition in ABBYY FlexiCapture. Document types contain registration parameters and are set up on the Document Types tab of the Batch Type Properties dialog box.
Screenshot of the Document Types tab in the Batch Type Properties dialog box of the ABBYY FlexiCapture Scanning Station, showing the list of document types and their registration parameters.

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Add a document type

1

Click Add

Click the Add… button to the right of the Document Types list. To add a child element, click Add Child….
2

Name the document type

Enter a name for your document type.

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Delete a document type

Select the type you want to delete from the list and click the Delete button. The document type is removed together with its set of registration parameters. Available document types and their registration parameters are initialized when a batch is created. If changes are made to the document type, these changes will not affect batches that have already been created. For instructions on specifying document types, see Working with Documents, Batches, and Pages.
When you move a document to a batch of a different type or when you change the type of its current batch, the following apply:
  • If the new batch type already has a document type with the same name, the registration parameters of the moved document will be updated with the parameters of the document type already present in the batch.
  • If a document is moved between batches of the same type, its registration parameters will be preserved.

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Import document types from ABBYY FlexiCapture

You can import document types from the project export destination and from the FlexiCapture batch type specified in the settings.
1

Open the Batch Type Properties dialog box

Open the Batch Type Properties dialog box.
2

Open the Document Types tab

Click the Document Types tab.
3

Import the document types

Click Import.
The program automatically creates document types with names corresponding to the Document Definitions available in the FlexiCapture batch type. If the FlexiCapture batch type contains Document Definitions for document sets, the minimum and maximum document count for each document type will be specified automatically. Registration parameters for document types still have to be specified manually. For more information, see Registration Parameters of Batches and Documents.
When you import document types again:
  • Any document types set up manually will be removed.
  • The registration parameters of the document types will be preserved.
  • If a document type was renamed on the Scanning Station, it will be removed and added again from the FlexiCapture project.
  • If a document type was renamed in the FlexiCapture project, it will be overwritten on the Scanning Station.
  • The new settings from the FlexiCapture project will be applied to the previously imported document types.

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Check document types and count

If the Check document types and count option is selected on the Document Types tab of the Batch Type Properties dialog box, the program checks whether the batch contains the required number of documents of the types you specified before it is sent to its intended destination. If the batch fails the check, it is not sent and an error message appears.
If a document type is optional and should not affect completion checks, set the minimum number of documents of that type to 0 or leave the field empty.

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Document types in exported batches

When the batch is exported to a local folder or a folder on an FTP server, the document type is indicated in the XML description file:
When a batch is exported to ABBYY FlexiCapture, the document type is indicated in the ScanStation_DocumentType registration parameter.